Terms and Conditions

You agree to pay Iced Images Cakes the price as quoted on your signed Order Form. All our prices are exempt from VAT. Prices are non-negotiable and must be paid in full by the date shown on the order form.

Bookings and Booking fees

All Orders and Dates are only secured with a non-refundable booking fee.

Dates are held open for a period of 7 days following your enquiry/consultation. After this time the dates are released.

Once the booking fee is received and cleared your booking/ date will then be fully secured. All wedding cake orders require a non-refundable booking fee of £100 to secure your date. We do not chase booking fees. Once received your booking fee is shown to be your agreement to these terms and conditions. 

Final Payments

Full balance is due one calendar month prior to the cake delivery date as specified on your order form. On your initial invoice the date of the full balance will be included, and a reminder of the final amount will be emailed to you no less than 7 days before payment is due. Failure to make payment of the remaining balance may result in your order being cancelled and your date being made available to someone else.

Payment methods accepted are Cash, Cheque or bank transfer. Cheques are to be made payable to “Karen Ker” and sent to the address above. Please allow an additional 5 days for cheques to be banked and cleared. Please write your name and address and invoice number of the rear of your cheque. If you wish to pay by Bank Transfer please send to the following: Account Name Karen Ker, Sort Code 53-61-55, and Account Number 70194858. Once payment has been received a receipt will be sent to you.

Late or non-payment

Late or non-payment could result in loss of your booking date. In the event of a late or non-payment, the order will not proceed until alternative funding has been agreed and payment made in full. In these circumstances’ completion of the order on the required date will not be guaranteed and becomes subject to availability.


Unless otherwise requested, wedding cakes will be delivered and set up at the agreed venue on the required date as stated on the booking form. Delivery is free within 10 miles of our studio in Ditton, Aylesford. Delivery further afield is at a cost of 50p per mile (round trip).

If we cannot deliver the cake because there is no one to receive it or if the venue details are incorrect the cake will be returned to our studio and held for a maximum of 24 hours.

Should you request to collect your cake, Iced Images Cakes takes no responsibility for any damage sustained to the cake during transport, delivery and subsequent set up at the venue! The cake becomes the sole responsibility of the customer once it has left our premises. We strongly advise that where practical you allow us to deliver your cake for you.

For wedding cakes, set up at the venue will occur at an agreed time with the venue. The cake will set up in line with the details on the booking form and in the final location at the venue. The cake will be photographed in situ before we leave the venue and inspected by the venue management, Wedding Planner or any third-party taking delivery etc. Any damage sustained to the cake after this time is the responsibility of the venue and not Iced Images Cakes. Iced Images Cakes are not responsible for any repairs because of damage sustained at the venue because of failure to follow instructions/advice we may give in respect of storage or setting up or further transportation of the cake.

Cancellations/Date Changes

Cancellation of your wedding cake 12 weeks or more will result in the booking fee being retained.

Cancellations 12 weeks or less (up to 1 week) before the agreed date require 50% of the balance to be payed to cover any work already completed and items purchased for the cake.

Cancellations 1week before or less will require the remaining balance to be paid in full.

All cancellation must be made in writing. Verbal phone cancellations will not be binding.

Change of Wedding Dates

If for any reason, you wish to re-arrange the date of your wedding, we will try our best to accommodate these changes without any additional charges provided enough notice is given and that we can provide a cake for the rearranged wedding date. If we are fully booked on your new wedding date or on holiday and cannot provide the wedding cake, it will not be possible to refund your booking fee.

The limiting factor with any cake provision is usually the cake set-up. As a compromise, it may be possible to provide you with a cake prior to your wedding date, but under these circumstances it will become your responsibility to collect, deliver and set up the cake at the venue. If you cancel our wedding cake order with us after requesting a date change, no refunds will be made to you (the client) under any circumstances. In the case of the date being changed to another date where we have a booking, the original booking will be given priority with regards to delivery and your cake will be delivered to fit around this with agreement of your venue.

Stand/Knife Hire

We have a range of cake stands and knives available for hire. All stands require a deposit in addition to a hire charge which is fully refundable on return of the hired stand.  The hirer is responsible for returning the hired equipment to Iced Images within the agreed timescales and original condition. Any damages will be deducted from the deposit. If the damages are excessive, or a loss has occurred then the deposit will be retained. The deposit is payable as cash, cheque or bank transfer and is returned upon safe return of the item.

Iced images Cakes will not enter any 3rd party hire agreements for cake stands/knives. Hiring of these items from anywhere other than Iced Images directly remains the responsibility of the client.

We reserve the right not to use any cake stand supplied by the client or the venue that we feel will not support the cake. In this event we will place the cake directly on the table. Suitable cake stands are available from Iced Images to hire free of charge subject to availability and must be booked prior to the wedding day.

Failure to return the cake stand after the wedding by the agreed date will result in loss of the deposit or a portion of the deposit should we required to collect it ourselves. The amount deducted will cover the mileage to the venue and back to collect the stand plus our time.


Any special recipe request such as “no nuts” will be met wherever possible. However, whilst your chosen cake will not be made with nuts or nut product, no absolute nut free guarantees can be given, as some ingredients are not guaranteed nut free by the manufacturers. We also work from our home which is not a nut free environment and which handles nuts, dairy, gluten, and soy as such, no absolute allergen free guarantees can be given to any cake order.

Allergy information will be provided with all orders to the bride/groom in advance of the wedding as well as to the venue upon delivery.

It is the client’s responsibility to notify Iced Images of any allergies and to check that we are able to cater for these allergies prior to placing an order with us.

Colour Matching

Whilst every effort is made to match colours for icing, ribbon, flowers and other decorations, it is not always possible to match them exactly. Colours will look different in different light (natural, artificial and time of day) and are also subject to personal interpretation. Iced Images colour interpretation will be final.

Naked, Semi-Naked Cakes and Buttercream Cakes

Whilst every effort is made to make your naked cake/semi naked cake as fresh and moist as possible, over time and depending upon the weather and warmth at your venue, your cake may start to become dry. Iced Images take no responsibility for this and will provide the best moist cake possible. We will have explained to you the potential issues with these types of cake at the time of booking.

Due to Food Hygiene regulations, it is not possible to use fresh cream or any cream cheese filling. In these cakes, buttercream only will be used.

Flowers provided by third parties should be provided with the ends sealed ready for insertion into the cake using food safe flower picks or for placing on the cake. Iced Images reserves the right not to use any flowers that are deemed unsuitable or those which have not been prepared appropriately. Iced Images will take no responsibility for adding flowers to the cake by a florist or third party without out assistance. When adding fresh or sugar flowers, Iced Images Cakes will ALWAYS use food safe flower picks. Fresh flowers will be required to be available at the time of the cake delivery. If they are not available, Iced Images Cakes will be unable to dress your cake.

For Buttercream wedding cakes we take no responsibility for any issues with the cake relating to heat, sunlight and temperature as these are out of our control. The issues regarding Buttercream cakes in warm weather would have been explained to you before ordering.

Cake Toppers

We accept no liability whatsoever for toppers provided by someone else that do not fit on the cake. The sizes of your cake are provided to you and we are happy to work with you should you purchase cake toppers elsewhere.


In the highly unlikely event, you have cause to complain, no cake must be eaten. You (or the venue) must call us immediately and we will collect the cake (if possible) or the cake must be retained (await instructions from us).  If the cake is eaten, either wholly or partly (i.e. more than a couple of mouthfuls) we cannot accept any complaint. Complaints made 7 days or more after the cake was collected/delivered will not be dealt with as we were not provided with the opportunity to try and correct any issues or inspect the cake.
All refunds are made at the discretion of the manager. No refunds will be given on differences of artistic opinion with regards to design or colour tones. Any complaint posted in public forums will not be dealt with. Any attacks or unwarranted comments made in any public forums will be seen as libel and we will endeavour to seek legal advice and claim for damages.


We reserve the rights to photograph your cake order whilst on our premises or during delivery for our own reference, use on our social media, websites, publication or may be printed for our portfolio. Any images provided to us by you or your photographer will also fall under the rights as above.

Weather / Traffic

Should we be physically unable to deliver your cake in circumstances such as and not limited to: snow, flood, Operation Stack, traffic jams & road closures, hurricane, we will inform you as soon as possible.   We will explore all other roads in order to get you your cake but accept no liability for our inability to deliver the cake or lateness under these circumstances.

Storage of Fruit Cakes

Iced Images Cakes do not support the storage of fruit cake beyond a few weeks of your wedding. Should you decide to keep it for longer, you do so at your own risk. If you intend to keep the fruit cake, please notify us at the time of booking so we can ensure that the fruit cake is sealed and not punctured in anyway by decoration or by stacking.


We are very happy to work with you to achieve your perfect design for your cake, however during the actual making and decorating of the cake, we reserve the right to make changes as necessary to ensure that the cake is stable, food safe and as close to your design as possible should there become circumstances that are out of our control. Should it become necessary for any major alterations we will advise you in advance and explain the reasons behind this.

Amendments to your design can generally be accommodated up to 4 weeks before the due date. Any increase cost as a result of this will be advised and charged for accordingly.

Additional Cake Samples

During your consultation we will provide you with a number of different sponge cakes and a fruit cake to try. We are happy to provide to you any cake samples that you have not tried free of charge as per our flavours list on our website. Any duplicate samples will be charged for at a cost of £2.50 per sample.


All clients will be offered one complimentary design consultation (face to face or video call) and one box of complimentary cake samples which will be provided during your consultation or will need to be collected at a specified date and time. The complimentary sample box will be made up of six cake samples in flavours decided by the manager. All additional samples or requested consultations will be chargeable and will be subject to availability.

Privacy Policy

Effective date: June 14, 2018

Iced Images Cakes (“us”, “we”, or “our”) operates the www.icedimagescakes.co.uk website (the “Service”).

This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. This Privacy Policy for Iced Images Cakes is powered by Terms Feed.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from www.icedimagescakes.co.uk

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally, identifiable information may include, but is not limited to:

* Email address

* First name and last name

* Phone number

* Address, State, Province, ZIP/Postal code, City

* Cookies and Usage Data

Usage Data

We may also collect information how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

* Session Cookies. We use Session Cookies to operate our Service.

* Preference Cookies. We use Preference Cookies to remember your preferences and various settings.

* Security Cookies. We use Security Cookies for security purposes.

Use of Data

Iced Images Cakes uses the collected data for various purposes:

* To provide and maintain the Service

* To notify you about changes to our Service

* To allow you to participate in interactive features of our Service when you choose to do so

* To provide customer care and support

* To provide analysis or valuable information so that we can improve the Service

* To monitor the usage of the Service

* To detect, prevent and address technical issues

Transfer of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

If you are located outside United Kingdom and choose to provide information to us, please note that we transfer the data, including Personal Data, to United Kingdom and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Iced Images Cakes will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of Data

Legal Requirements

Iced Images Cakes may disclose your Personal Data in the good faith belief that such action is necessary to:

* To comply with a legal obligation

* To protect and defend the rights or property of Iced Images Cakes

* To prevent or investigate possible wrongdoing in connection with the Service

* To protect the personal safety of users of the Service or the public

* To protect against legal liability

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Service Providers

We may employ third party companies and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Children’s Privacy

Our Service does not address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

* By email: Icedimages@hotmail.co.uk

I have Read and Accept the Above Terms & Conditions.